DaVita Careers

Administrative Assistant

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Position Description

Administrative Assistant, Laboratory, provides support to the clinical laboratory for day to day operations. Reporting to the Director of the Laboratory, assists by performing clerical and administrative support functions to include calendar management, minutes of meetings, travel arrangements, prepares expense reports, manages small projects, and assists with support to the various manager and teammate activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following duties and responsibilities generally reflect the expectations of this position but are not intended to be all inclusive.

  • Greet visitors; ensure all visitors sign the guest book
  • Receive and distribute incoming mail and prepare outgoing mail as necessary for remote teammates
  • Manage conference room calendar to ensure no overbooking and equipment is ready for use
  • Coordinate meetings for management including catering needs, on and offsite reservations, and attendance, as requested
  • Create and analyze reports, sales commissions statements and presentations as requested by management or Vice President
  • Coordinate travel and lodging arrangements as requested by management, including travel arrangements for remote and new teammates
  • Act as conference call facilitator by opening conference calls as requested by management
  • Take meeting notes, update and distribute notes and action items to appropriate teammates
  • Act as proxy in submission of expense reports for approval and payment, including commission and bonus request forms for management, sales team or Vice President
  • Maintain and distribute Palms South phone extension list in collaboration with Palms North Receptionist
  • Maintain Palms South company vehicle usage in conjunction with Procurement Coordinator, Palms North
  • Coordinate completion and submission of Workers’ Compensation Claims forms for Palms South in conjunction with Laboratory Administrative Assistant according DaVita guidelines
  • Assist in People Services pre-employment process for new hires including but not limited to e-mailing pre-employment paperwork, faxing background check information, setting up teammate personnel file
  •  Assist in room set up, making copies and slide show presentation for One for All Orientation
  • Other duties and responsibilities as assigned including but not limited to:
  • Work overtime with little or no notice as needed
  • Attend team meetings, phone conferences, and training as needed
  •  Know, understand, and follow teammate guidelines, employment policies, and department or company procedures
  • Consistent, regular, punctual attendance as scheduled is an essential responsibility of this position 
About DaVita Laboratories
 
DaVita Labs is a state-of-the-art clinical laboratory delivering timely, accurate lab results focused primarily on kidney care with a relentless commitment to quality. We serve more than 180,000 patients and perform 52 million renal tests annually. We make a difference. We enjoy what we do. Our teammates are best in class professionals who enjoy a challenging yet rewarding work environment where fun and hard work intermingle every day. From our laboratory professionals to our support roles, DaVita labs not only offers a career to fit each individual, it provides a community and a place to call home.  As a labs teammate, you become a member of our community and you also become a citizen of something bigger, something great, and something unique - the DaVita Village.  With the backing of the overall DaVita Healthcare Partners brand, we are on an exciting trajectory.
 
Check out our short video to hear directly from teammates as to why YOU should join OUR Village!
 
Here is what you can expect when you join our Village: 
  • A "community first, company second" culture based on Core Values that really matter.
  • Clinical outcomes consistently ranked above the national average.
  • Award-winning education and training across multiple career paths to help you reach your potential.
  • Performance-based rewards based on stellar individual and team contributions.
  • A comprehensive benefits package designed to enhance your health, your financial well-being and your future.
  • Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.    

 

Want to make an impact in Healthcare? Through science, technology, quality and education, we are committed to expanding discovery and empowering lives. This empowerment comes in many forms. From our laboratory professionals to our support roles, DaVita labs not only offers a career to fit each individual, it provides a community and place to call home.

Qualifications

 MINIMUM QUALIFICATIONS

(Education, licenses, certifications, and experience required to fulfill the essential duties, include computer skills as required):

  • Associates degree or equivalent required; Bachelors degree preferred
  • Intermediate computer skills and proficiency in Microsoft Office Suite including Word, Excel, Outlook, PowerPoint required
  • Minimum of 2 years’ related experience in a general office environment preferred

ESSENTIAL BEHAVIORS, SKILLS, AND ATTITUDES REQUIRED FOR SUCCESS IN THIS POSITION:

  • Commitment to DaVita’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment and Fun with ability to demonstrate those positively and proactively to patients, co-workers, management, physicians, and/or vendors in every day performance and interactions
  • Demonstrate excellent written and verbal communication skills
  • Proactively respond to needs of team
  • Strong attention to detail and follow through skills
  • Well developed time management skills with the ability to prioritize tasks effectively, recognize and respond to urgent requests in the timely manner
  • Demonstrated ability to manage time and work independently as well as support teammates as needed and to foster a positive team environment
  • Exhibit consistent and appropriate organizational skills
  • Demonstrated ability to maintain absolute confidentiality concerning information accessed

LANGUAGE SKILLS:

Fluent in the written and verbal skills necessary to perform successfully the essential functions, duties, and responsibilities of the position.


VISION REQUIREMENTS:

Vision adequate to perform essential duties and responsibilities of position.


PHYSICAL DEMANDS:

Physical requirements can vary. These must be reviewed with management. However, in general, the position requires the following physical activities:

Ability to lift minimum of 2 pounds to a maximum of 10 pounds unassisted, and able to sit and use the phone for extended periods of time with some standing, stooping, walking, stretching, reaching and moderate range of body motions

 

WORK ENVIRONMENT:

Level III - Moderate noise (examples: business office with computers and printers, light traffic)

No required tasks involve greater exposure to blood, body fluids or tissues than would be encountered by a visitor. The normal work routine involves no exposure to blood, body fluids or other hazardous conditions.

 
Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen."
 
Why wait? Explore a career with DaVita today.
 
Go to http://careers.davita.com to learn more or apply. 
  
To learn more about our Village and the world of dialysis, click here.

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DaVita is an equal opportunity/affirmative action employer.  As such, DaVita makes hiring decisions solely on the basis of qualifications and experience, and without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status. 


We maintain a drug-free workplace and perform pre-employment substance abuse testing and background verification checks.

Position Summary

  • Job Title: Administrative Assistant
  • Job Function: Laboratory
  • Location: 1991 Industrial Drive, Deland, Florida